The name of the Group shall be The Friends of Markeaton Park
The aims of the Group shall be:
To carry out the wishes of the late Mrs Emily Mundy who bequeathed Markeaton Park for outdoor and leisure activities to the residents of Derby Borough Council now known as Derby City Council
To adopt a proactive approach working in partnership with the Derby City Council on improvements to Markeaton Park
To provide park users with a forum to voice their viewpoints, as well as engaging in policy decisions in partnership with Derby City Council
Membership of the Group is open to all residents and like minded groups within the City of Derby, who are interested in helping the Friends of Markeaton Park to achieve its aims, willing to abide by the rules of the FOMP and are willing to pay any subscription fee agreed by the Committee.
Every member or group representative shall have one vote at General Meetings
The Committee may terminate the membership of any member for good reason, provided that the member or group member has been heard by the officers and full committee
Existing groups using the park may be affiliated to Friends of Markeaton Park, and they may appoint a representative to attend members meetings
A Committee of not less than 4 and not more than 9 members elected at the Group’s Annual General Meeting shall administer the Group.
The Officers of the committee shall be: the Chairperson, Vice Chair, the Treasurer and the Secretary.
The Committee shall meet at least 4 times a year.
The Chairperson or Vice Chair shall chair all meetings of the Group.
The quorum for Committee meetings shall be 4.
Briefing papers shall be distributed to the committee members at least one week before the meeting
Voting at Committee meetings shall be by a show of hands. If there is a tied vote, then the Chairperson or Vice Chair shall have a casting vote.
A brief summary of the committee business to be reported at the first available members meeting
Under the code of practice and partnership agreement, FOMP will abide by the equality and vulnerable people and all policies established by the Derby City Council in compliance with the relevant laws
10 If a vacancy arises the Committee have the power to co-opt members
5 The Duties of the Officers
The duties of the Chairperson shall be:
To preside at meetings of the Committee and the organisation.
As may be required by the Committee, to act as the principal spokesperson or to appoint a spokesperson on public occasions or when presentations are being made on behalf of the organisation to public bodies.
The duties of the Secretary shall be:
To prepare in consultation with the Chairperson the agenda for the meetings of the Committee.
To take and keep minutes for all general, AGM, extraordinary and committee meetings.
To collect and disseminate information on all matters affecting the organisation.
The duties of the Treasurer shall be:
To supervise the financial affairs of the organisation.
To ensure that proper accounts are kept with regard to all monies received by and paid out by the organisation.
To make regular reports to the Committee on the financial status of the organisation
4 The duties of the Vice Chair shall be:
To stand in for the Chair when the Chair is not available or when it is appropriate.
Any money obtained by the Group shall be used only for the Group.
Any bank accounts opened for the Group shall be in the name of the Group.
Any cheques issued shall be signed by two nominated officers, one of the signatories must be the Treasurer and one other nominated officer.
Signatories must not be from the same household and must not be related.
The Treasurer to prepare a set of calendar year accounts for the AGM each year.
7 Annual General Meeting
The Group shall hold an Annual General Meeting (AGM) in the month of April
All members shall be given at least 14 days’ notice of the AGM and shall be entitled to attend and vote.
A vote by proxy is available and may be mailed or cast in some other way while the person voting is physically absent.
The business of the AGM shall include:
A report from the Chairperson on the Group’s activities over the year.
A report from the Treasurer on the finances of the Group.
Election of a Management Committee.
Any other business
The quorum for the Annual General Meeting and any General Meeting shall be one-fifth of the membership.
8 Special General Meeting
A Special General Meeting may be called by the Committee or members to discuss an urgent matter. The Secretary shall give all members 14 days notice of the business to be discussed.
Points 2, 3 and 5 of Annual General Meeting above equally apply.
Alterations to the Constitution
Any changes to this Constitution must be agreed by at least two-thirds of those members present and voting at any General Meeting.
Any proposed changes must be notified to the members 21 days before the General Meeting.
The Group may be wound up at any time if agreed by two-thirds of those members present and voting at any General Meeting. In the event of winding up, any assets remaining, after all debts have been paid, shall be given to another Group with similar aims.